Adding new users and pilots

Feature availability

This help article will demonstrate:

1. The locations on AirData where you can add a user/pilot.
2. Adding the user/pilot.
3. User/pilot permissions.
4. Next steps for new user/pilot.

Where to add a new user/pilot

Add a new user/pilot by going to one of the two following locations:

1. From "MANAGE" -> "PILOTS", click on "Add Pilot" in the upper left-hand corner (Enterprise only).







2. Go to "My Account" -> "Users/Pilots", and click on "Add User/Pilot".

Adding the user/pilot

Provide the name and email of the pilot. This email will be used by the pilot when they log into AirData.

If desired, enter an organization name for the pilot, and add necessary notes. The notes are displayed when viewing the pilot on "MANAGE" -> "PILOTS."

Choosing a color for the pilot helps with account organization. For example, all new pilots could be highlighted in yellow.

Feature availability

Select the appropriate permissions for this pilot. If none of the permissions are checked, the new user/pilot cannot log into your account. However, an Auto Upload Token will be created for them, which allows their flights to upload to your account.

Theirs	User/pilot can perform the action ONLY on their flights/equipment.		X	User/pilot cannot perform this action on any flights/equipment.
All	User/pilot can perform the action on ALL flights/equipment.			User/pilot can complete this action.

	User/pilot permissions
AirData actions	Login	Edit	Delete	View all	Admin
Delete flights	X	X	Theirs	Theirs	All
Edit flight date/title	X	Theirs	Theirs	Theirs	All
Add/edit flight participants	X	Theirs	Theirs	Theirs	All
Add tags	X	Theirs	Theirs	Theirs	All
Group flights	X	Theirs	Theirs	Theirs	All
Complete maintenance	X	Theirs	Theirs	Theirs	All
Add flight description	X	Theirs	Theirs	Theirs	All
Add alerts	X	Theirs	Theirs	Theirs	All
View/create reports	Theirs	Theirs	Theirs	Theirs	All
Complete checklists (web)	Once	Theirs	Theirs	Theirs	All
View Flights	Theirs	Theirs	Theirs	All	All
Share flights	Theirs	Theirs	Theirs	All	All
Download single flight	Theirs	Theirs	Theirs	All	All
Edit checklist templates	X	X	X	X
Complete checklists (mobile)
View/start live streams

Click on "Save" when you've finished configuring the new user/pilot.

Next steps for new user/pilot

If the "Allow user to login" was checked, the new user/pilot will be sent an invitation email from AirData. The individual needs to follow the invitation link in the email, where they will be prompted to create their password. After the password is created, they will have access to your AirData account.

Please inform the new user/pilot to accept the email invitation, and to NOT create a new free account from the AirData website. The individual will not be added to your account if they create their own separate free account.