Main Help Page    /    Pilots

Adding new users and pilots

This help article will demonstrate:

  1. The locations on AirData where you can add a user/pilot.
  2. Adding the user/pilot.
  3. User/pilot permissions.
  4. Next steps for new user/pilot.

Where to add a new user/pilot

Add a new user/pilot by going to one of the two following locations:

  1. From "MANAGE" -> "PILOTS", click on "Add Pilot" in the upper left-hand corner.

  2. add user/pilot


  3. Go to "My Account" -> "Users/Pilots", and click on "Add User/Pilot".

  4. add user / pilot


Adding the user/pilot


pilot details


Provide the name and email of the pilot. This email will be used by the pilot when they log into AirData.

If desired, enter an organization name for the pilot, and add necessary notes. The notes are displayed when viewing the pilot on "MANAGE" -> "PILOTS."

Choosing a color for the pilot helps with account organization. For example, all new pilots could be highlighted in yellow.

Select the appropriate permissions for this pilot. If none of the permissions are checked, the new user/pilot cannot log into your account. However, an Auto Upload Token will be created for them, which allows their flights to upload to your account.


Theirs User/pilot can perform the action ONLY on their flights/equipment. X User/pilot cannot perform this action on any flights/equipment.
All User/pilot can perform the action on ALL flights/equipment. User/pilot can complete this action.


 
User/pilot permissions
AirData actions yes Login yes Edit yes Delete yes View all yes Admin
Delete flights X X Theirs Theirs All
Edit flight date/title X Theirs Theirs Theirs All
Add/edit flight participants X Theirs Theirs Theirs All
Add tags X Theirs Theirs Theirs All
Group flights X Theirs Theirs Theirs All
Complete maintenance X Theirs Theirs Theirs All
Add flight description X Theirs Theirs Theirs All
Add alerts X Theirs Theirs Theirs All
View/create reports Theirs Theirs Theirs Theirs All
Complete checklists (web) Once Theirs Theirs Theirs All
View Flights Theirs Theirs Theirs All All
Share flights Theirs Theirs Theirs All All
Download single flight Theirs Theirs Theirs All All
Edit checklist templates X X X X
Complete checklists (mobile)
View/start live streams

Click on "Save" when you've finished configuring the new user/pilot.

Next steps for new user/pilot

If the "Allow user to login" was checked, the new user/pilot will be sent an invitation email from AirData. The individual needs to follow the invitation link in the email, where they will be prompted to create their password. After the password is created, they will have access to your AirData account.

Please inform the new user/pilot to accept the email invitation, and to NOT create a new free account from the AirData website. The individual will not be added to your account if they create their own separate free account.

Comment Section Sort by:
[−]
ARTURO CERVANTES
Posted 9 months ago
Hi,
What can we do if someone of my Institution created a free account with her institutional email, unfortunately before We send the email invitation?
[−]
Trevor Hall
1 vote, posted 9 months ago
Hi Arturo, that's a good question. AirData will allow the same email address to be used with multiple AirData accounts. So, when you add her as a user/pilot, she will receive an email that contains a link for her to create a password to access your Enterprise account. When logging into AirData, she will be prompted to choose which account to log into.

If her free account is not needed, please have her send us an email at support@airdata.com and we'd be happy to delete it for her.

Best,
Trevor
AirData Support
[−]
ARTURO CERVANTES
Posted 9 months ago
Thank you very much Trevor
[−]
Don
Posted 5 months ago
I'm thinking I might want this for two pilots. The question is, how long does it take for a flight to register once it's completed? The idea is that we'll both be flying the same aircraft, and usually we swap out who's flying. I assume that in order to count with one pilot or the other, we need to sign out and back in with the next person.

Oh, and the tablet we're using is not online when we're in the field flying.

Should I be directing these questions to the support email address?
[−]
Trevor Hall
Posted 5 months ago
Hi Donald. Yes, it would be great if you could direct these questions to support@airdata.com – thank you!

Best,
Trevor
AirData Support
[−]
Edmond Matevosian
Posted 6 days ago
How can I just show the flights of a particular pilot I have added to my Pro account? Thank you.
[−]
Trevor Hall
Posted 5 days ago
Hi Edmond, you can select the pilot from the "Pilot-in-Command" dropdown on the MY LOGS -> FLIGHTS page, which will display only the flights for that pilot. You can also use our Advanced Search Tool to accomplish this. Please see our "Filtering flights" help article for a more in-depth explanation of this topic: app.airdata.com

Best,
Trevor
AirData Support
[−]
Edmond Matevosian
Posted 5 days ago
Found it! Thanks Trevor. In a particular view it was hiding from me but now I see it. Thanks!